Omega ITES Solutions

PDF Scanning Service

PDF, the universally accepted image format PDF has become the most widely used electronic format in litigation, technical & reference documents and research material. It is the preferred way to distribute documents or publish them to the web and we can take you there for a fraction of in-house costs. No expensive equipment, software licenses and training, just high-quality results at very competitive prices.

Using production scanning equipment and leading edge document processing software, Omega offers a complete set of PDF conversion services. Applications include:

Business/Accounting Records
Technical Manuals/Service Manuals  
Research Material
Educational Materials
Any type of Commercial Documents

Our scanning centre equipped with high-speed scanners can scan up to 10,000 pages a day. The documents can be captured and indexed in a well-constructed way and to have them stored in a cost effective storage media such as DVD for the ease of retrieval and sharing. You can then easily sort, share, manage and transfer information within your organization. The scanned images can also seamlessly integrate with your existing document management system.

With scanning software, volumes of legacy paper documents may be converted to PDF so you can search, annotate, publish, and archive all of your information in a digital environment. 

There are different types of PDF for use when scanning paper-based documents:

  PDF Searchable

  PDF Image Only

PDF Searchable Image (Source: Paper; Layer: 2)

This type of PDF format is produced from scanned pages. This PDF flavour stores image information on one layer and maintains a text version of the document on another hidden layer, so you can easily search your documents. The text layer is generated via   OCR   and is used only for searching.

The   OCR   process required to create PDF Searchable Image typically provides text accuracy over 90% for clear documents. Less than 10% errors may seem like a lot of errors. But this is not a problem for those applications that this approach is designed for. Since the user sees a scanned image representation of the original paper page, OCR errors will not be visible to the eyes. The errors are only an issue when searching or copying text, which accesses the hidden text layer.

This method presents the document, in its original state, to the viewer. It is useful in applications where file size and storage requirements are not an issue. This is a low cost option unless correction of OCR errors is required.  If a higher accuracy level is desired, the document will have to be manually proofread and corrected. 

PDF Image Only (Source: Paper; Layer: 1)
This PDF is produced from scanned pages and no OCR is performed. The image is a replica of the original document, however, you cannot search for words or phrases that appear. Information fields such as subject & keyword, may be searched. If your conversion project does not require full text searches, this is the best option for converting your paper documents to PDF.

PDF Image Only is ideal for transactional documents, such as invoices and forms. For example, you can use Image Only to scan invoices into an imaging archive. Digital versions of invoices must be absolutely faithful to the originals, yet they are rarely retrieved once they have been entered into the system. When an invoice does need to be retrieved, it can easily be found with an index search for the invoice number or customer name.

The scanned images will be stored into either CDROMs or DVDs. Data files will be encrypted before copying into the storage media to ensure maximum security.

- A CD can hold up to 700 MB of data or about 10,000 pages
- A DVD can hold up to 4.7 GB of data or about 70,000 pages